People Experience Specialist (all genders)

Distribusion is the world’s leading ground transportation marketplace and gives travelers seamless access to ground transportation online, from search to ticket purchase. We have built a cutting-edge B2B technology platform that connects bus, rail, and ferry operators in 70+ countries with the biggest online retailers, including Google Maps and Booking.com.

We are shaping the future of travel and building the largest global network of transport providers and retailers. We are one of the fastest-growing travel startups, backed by leading venture capital investors, including TQ Ventures, Lightrock, Creandum, and Northzone, and are headquartered in Berlin, Germany. Following our recent $80m Series C funding, we are ready to push beyond.

We are looking for a dynamic and highly organized People Experience Specialist to join our team. In this multifaceted role, you will be at the heart of our company culture, ensuring a seamless and engaging experience for our employees. You will manage office operations, coordinate memorable events, organize travel arrangements, and provide a best-in-class onboarding experience for new team members. If you thrive in a fast-paced environment and are passionate about creating a positive workplace experience, we want to hear from you!

What you will do:

• Office management:

  • Oversee daily office operations, ensuring a well-organized, clean, and welcoming environment.

  • Manage office supplies, equipment, and vendor relationships to maintain efficient workflows.

  • Act as the primary point of contact for office-related issues, liaising with facilities, IT, and other teams as needed.

  • Implement and maintain processes to optimize office space and resources.

• Event planning and coordination:

• Plan, organize, and execute company-wide events, team-building activities, and celebrations.

• Develop creative and engaging programs to enhance employee morale and foster a sense of community.

• Manage event budgets, logistics, and vendor relationships to deliver high-quality experiences.

• Solicit feedback post-events to continuously improve engagement and satisfaction.

• Travel coordination:
  • Coordinate domestic and international travel arrangements for employees, ensuring smooth and efficient itineraries.
  • Maintain a travel policy and ensure compliance across bookings.
  • Negotiate with travel providers to secure the best rates and services.
  • Provide support for travel-related challenges, including changes or cancellations.

• Onboarding:

  • Lead the end-to-end onboarding process to ensure new hires feel welcomed and supported.
  • Prepare onboarding materials, organize orientation sessions, and coordinate first-day activities.
  • Serve as a point of contact for new employees, addressing questions and providing guidance.
  • Collaborate with HR and hiring managers to personalize onboarding plans and ensure alignment with company values and culture.
  • Continuously improve the onboarding program based on employee feedback.

Workplace: Berlin & onsite

We are looking for this role based at our headquarters in Berlin. We are a remote-first company, with teams around the Globe and our HQ office in Berlin, where the team often meets in the office.

Who you are:

• You have experience in office management, HR coordination, event planning, or a related role.
• You bring strong organisational and project management abilities. 
• You have excellent communication and interpersonal skills.
• You have a structured and process-oriented mindset, with the ability to adapt and thrive in a changing environment.
• You are enthusiastic about creating a positive and inclusive work environment.
• You are resourceful, proactive, and able to work independently. 
• You are open and collaborative, with a genuine passion for creating a positive work environment for all teams.
• Fluency in English & German, both verbal and written.

What you can expect:

• You will join a fast-paced travel tech company and take on a rapidly growing industry.

• You will take on ownership and responsibility from day one and directly impact the company's success.

• We value agility! We’re constantly updating our tech stack and offer the best possible tools to ensure all of our in-house engineers, partners, and carriers benefit from cutting-edge, efficient solutions.

• You will work with global companies. Our product attracts the biggest names in travel technology, such as Booking.com and Google Maps, and national carriers like Amtrak, Deutsche Bahn, Renfe, and SNCF.

• You will join an international team of talented and driven people with a clear mission. Expect your colleagues to inspire, support and challenge you every day!

• We offer flexible and remote working conditions, relocation opportunities and career growth in a small and developing company.

Our hiring process for this role:

Your Talent Partner (TP) and point of contact is Laura Roulet, and the Hiring Manager (HM) is Ana Valentim.
For any queries, please reach out to your Talent Partner at (talent@distribusion.com).

Do you want to work in an advanced tech environment and have an impact on millions of travellers around the globe? We want to hear from you!