Careers page Privacy Policy
Distribusion Technologie cares about your privacy. We always collect and process personal data responsibly and with your privacy in mind.
General information This Privacy policy refers exclusively to data collected in the context of talent acquisition activities on our online careers page (https://careers.distribusion.com/). This Privacy policy provides information on your rights under applicable data protection laws, including the European Union’s General Data Protection Regulation (“GDPR”).
This Privacy Policy does not apply if you are only a visitor to our website. For our website privacy statement, please visit https://distribusion.com/privacy-policy/.
The controller The controller under data protection law is: Distribusion Technologies GmbH Wattstraße10,13355 Berlin Commercial register entry number: HRB 176406 B Registration Court: Amtsgericht Berlin-Charlottenburg
You can reach Distribusion Technologies’s data protection officer for any privacy-related questions or feedback by mailing to dpo@distribusion.com.
Personal data collected as part of the application process
Information you actively provide to us when you apply for a job (“Application Data”):
We primarily receive information when you apply for a job on the Career page (our “Services”). When you use our Services, we may require you to provide us with certain Personal Data such as name, email address, phone number, or other personal information to contact you or to answer your queries. While applying for a job, you may also be required to provide your resume/CV, educational certificates, or a cover letter which may contain additional Personal Data. The exact data fields can be found on the application form on the Career page.
We need your Application Data for the solicitation, evaluation, and selection of candidates for employment with Distribusion Technologies. Thus, your Application Data will be processed for the purposes of managing our talent acquisition-related activities, which include setting up and conducting interviews or, in certain cases, background checks, as is otherwise needed in the talent acquisition and hiring processes. With your consent, we will also use your Application Data to maintain our talent pool and to contact you in the future with job offers. Our legal basis for processing your Application Data is based on/ in agreement with/ in compliance with Art. 88 GDPR in conjunction with section 26 of the German Federal Data Protection Act.
Information gathered from third parties (“Third-Party Candidate Data”):
To be able to offer you a position with our organization, we may process Personal Data collected from your via our Application Tracking System - Recruitee.
Recruitee B.V., Keizersgracht 313, 1016 EE Amsterdam, The Netherlands, a cloud services provider located in The Netherlands and engaged by Distribusion Technologies to help manage its talent acquisition and hiring process on Distribusion’s behalf.
To be able to offer you a position with our organization, we may process Personal Data collected not directly from yourself but from third parties. If this is the case, we will notify you, without undue delay, after adding your data to our systems, e.g., by email (unless you have already received such a notification from the third party who transmitted the data to us).
Your Personal Data will either be obtained from: publicly available sources (e.g., career networks such as LinkedIn, Glassdoor, Indeed, Wellfound, or others); or provided to us by someone who referred you for potential employment, such as a Distribusion Technologies employee, a recruitment agency or a headhunter. We do not collect data from social media.
As part of our (“Reference check”) step in the hiring process, if required to verify your information, we will initiate a limited verification process for the documentation and references you have provided by double-checking your information with former employers or educational institutions. If we conduct such checks, we will notify you separately in writing before launching the assessment.
Your Personal Data will be processed solely for the purpose of managing our talent acquisition-related activities, which include setting up and conducting interviews and tests for candidates and evaluating and assessing the results. Such processing is legally permissible under Art. 6(1)(f) GDPR as well as Art. 88 GDPR in conjunction with section 26 of the German Federal Data Protection Act as it is necessary for the legitimate interests pursued by Distribusion Technologies, which are the solicitation, evaluation, and selection of candidates for employment.
Personal Data Retention
After your application and the process has been concluded, we will store your Application Data for a period of 180 days. During this period, we will store your Application Data in our talent pool for future consideration.
Before the end of this retention period, we will contact you via email to ask you if you want to remain in our talent pool and extend your consent or if you would rather be deleted upon expiration of the initial retention period. This notification will happen 30 days before the retention period expires. If you do not grant us your consent for a longer retention period, your Application Data will be automatically deleted.
Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application within your employment document and keep it per current regulations.
Rights of data subjects
As the data subject, you have the following rights, under Chapter III of the EU General Data Protection Regulation (GDPR), in particular:
the right of access (article 15 of the GDPR);
the rights to rectification (article 16 of the GDPR);
the right to erasure (article 17 of the GDPR);
the right to restriction of processing (article 18 of the GDPR);
the right to data portability (article 20 of the GDPR);
the right to object (article 21 of the GDPR).
If the personal data is processed with your consent, you can withdraw this consent under Article 7 III of the GDPR. To assert your rights as a data subject concerning the data processed during this online application process, please refer to our Data Protection Officer (see item 2).
Concluding provisions
We reserve the right to adjust this data privacy statement at any point to ensure that it is in line with the current legal requirements at all times or to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit to this talent acquisition website or any later job application.
You can request a data correction or request to be deleted from our database. We will process your request as soon as possible, always in compliance with current and valid regulations.
